Workplace Policy

LENKOE MINING GROUP WORKPLACE POLICY

1. INTRODUCTION

1.1 Lenkoe Mining Group (“the Company”) is committed to fostering a safe, productive, and inclusive work environment for all employees. This Workplace Policy outlines the standards of conduct, expectations, and procedures that govern workplace behavior, operational processes, and employment terms.

1.2 This Policy applies to all employees, contractors, consultants, and any third parties engaged with Lenkoe Mining Group. Compliance with this Policy is mandatory to ensure a professional, ethical, and legally compliant working environment.

1.3 The Company reserves the right to update this Policy as required to reflect changes in laws, regulations, business needs, or industry best practices. Employees will be duly informed of any amendments.

2. CODE OF CONDUCT

2.1 General Expectations
Employees are expected to conduct themselves professionally, ethically, and in alignment with the Company's values. This includes:

Treating colleagues, clients, and stakeholders with respect.
Maintaining integrity and transparency in all professional dealings.
Adhering to all Company policies, procedures, and legal obligations.
Avoiding conflicts of interest and unethical behavior.
Ensuring Company resources are used responsibly and efficiently.

2.2 Harassment & Discrimination

Lenkoe Mining Group has a zero-tolerance policy for any form of harassment, discrimination, or bullying.
Any employee found to be engaging in such conduct will be subject to disciplinary action, including termination where necessary.
The Company encourages employees to report any form of harassment through the designated grievance channels.

2.3 Health & Safety

The Company prioritizes the health and safety of its employees and contractors.
All employees must comply with workplace safety regulations, wear the required PPE, and report unsafe conditions immediately.
Regular safety training sessions will be conducted, and compliance is mandatory.

3. WORKPLACE STRUCTURE & OPERATIONS

3.1 Work Hours & Attendance

Standard working hours are set at 40 hours per week, with variations depending on operational needs.
Employees are expected to adhere to their agreed working schedules and notify their supervisors of any absences or delays.
Unauthorized absences may result in disciplinary action.

3.2 Remote & Hybrid Work Policy

Lenkoe Mining Group recognizes the need for flexible working arrangements and has adopted a hybrid work model where applicable.
Hybrid work is defined as a system where employees split their time between remote work and in-office/onsite work.
The eligibility for hybrid work depends on the nature of the employee’s role and business needs.
Employees working remotely must maintain the same level of professionalism, productivity, and confidentiality as they would in the office.
A clear schedule and deliverables must be agreed upon with the respective managers.

3.3 Office/Onsite Work Requirements

Certain roles require full-time onsite presence due to operational demands.
Employees designated for onsite work must comply with all workplace regulations, including PPE requirements and operational safety guidelines.
Any change in work arrangements must be approved by management.

4. DATA PRIVACY & CONFIDENTIALITY

4.1 Employees must maintain strict confidentiality regarding all Company, client, and partner information.

4.2 Unauthorized disclosure of sensitive information may lead to disciplinary action, including termination and legal consequences.

4.3 Employees working remotely must ensure that Company data is stored and accessed securely to prevent breaches.

5. DISCIPLINARY PROCEDURES

5.1 Any violation of this Policy will be subject to the Company’s disciplinary procedures, which may include verbal warnings, written warnings, suspension, or termination, depending on the severity of the offense.

5.2 Employees have the right to a fair hearing in any disciplinary action taken against them.

6. REPORTING & GRIEVANCE PROCEDURES

6.1 Employees are encouraged to report any workplace concerns, violations, or grievances to their immediate supervisor, HR, or a designated complaints officer.

6.2 The Company ensures that all reports will be handled with confidentiality and without retaliation against the reporting individual.

7. POLICY ACKNOWLEDGEMENT

7.1 All employees must sign an acknowledgment form confirming that they have read, understood, and agree to abide by this Workplace Policy.

7.2 Any questions or clarifications regarding this Policy should be directed to the HR department.

8. POLICY EFFECTIVE DATE

This Workplace Policy is effective as of March 12, 2023 and remains in force until further notice.